Kansas HOSA By-Laws
KS HOSA By-Laws
ARTICLE I
NAME
Section 1. The name of this organization shall be Kansas HOSA.
Section 2. The office of the Association shall be located within the Kansas State Department of Education or its designated agent.
ARTICLE II
PURPOSE
The primary purpose of Kansas HOSA is to serve the needs of its members and strengthen the Health Science Education-HOSA Partnership in the following ways:
-
Foster programs and activities which will develop:
-
Physical, mental and social well-being of the individual
-
Leadership, character and citizenship
-
Ethical practices and respect for the dignity of work
-
-
Foster self-actualization of each member which contributes to meeting the individual’s psychological, social and economic needs.
-
Build the confidence of students in themselves and their work by providing opportunities to assume responsibilities and by developing personal and occupational competencies and social skills that lead to realistic choices of careers and successful employment in the health care field.
-
Promote inter-organizational relationships with professional groups, businesses, industries and other organizations.
-
Recognize individual achievement in scholarship, occupational skills or services rendered, by providing recognition and awards.
-
Promote involvement in current health care issues, environmental concerns and survival needs of the community, the nation and the world.
-
Establish and maintain local chapters in good standing with Kansas HOSA.
ARTICLE III
MEMBERSHIP
Section 1. Membership Composition:
-
Kansas HOSA is a State association of, by and for students who (1) are or were enrolled in middle school, secondary, post-secondary/collegiate health science classes and/or (2) are interested, planning to pursue or pursuing a career in the health professions.
-
Members shall be students who are or have been enrolled in Health Science classes, and/or are interested, planning to pursue or pursuing a career in the health professions, and persons associated with, participating in or supporting Health Science in a professional capacity.
Section 2. Membership shall be open to Health Occupations students regardless of age, race, sex, color, national origin or religious beliefs.
Section 3. Individuals shall obtain membership through their respective local chapters.
Section 4. The Middle School Division shall be composed of middle school students who are or have been enrolled in a Health Science or an organized health career awareness program or are interested, planning to pursue or pursuing a career in the health professions.
Section 5. The Secondary Division shall be composed of secondary students who are or have been enrolled in a Health Science or an organized health career awareness program or are interested, planning to pursue or pursuing a career in the health professions.
Section 6. Post-secondary/Collegiate Division shall be composed of students who are not enrolled in high school, have received a high school diploma and/or are pursuing GED and are enrolled in a health care related field at the undergraduate level or are interested or planning to pursue a career in the health professions.
Section 7. Members-at-large shall be those persons otherwise qualified for membership where active Kansas HOSA chapters are not yet established. Members-at-large shall affiliate directly with state associations, or by geographic region as determined by the State Association. Members-at-large are not eligible to serve as voting delegates to the State Conference or seek elected office.
Section 8. The Alumni Division shall be composed of persons who have been a member of Kansas HOSA. Alumni Division members may not vote, make motions, hold office or compete in events. Alumni members may serve on the Kansas HOSA Board of Directors.
Section 9. The Professional Division shall be composed of persons who are associated with or participating in Health Science Technology Education in professional capacities. These may include health professionals, alumni or other adult members of the community who wish to assist and support the Kansas HOSA program and its growth and development. Professional division members shall pay affiliation fees, but may not vote, make motions, hold office or compete in events.
Section 10. Honorary members shall be persons who have made significant contributions to the development of Kansas HOSA and/or have rendered outstanding service to the organization. Honorary membership may be conferred for life by a three- fourths vote of the Board of Directors of Kansas HOSA. Honorary members shall have none of the obligations and all of the privileges of membership except voting, making motions, holding office and competing in events.
Section 11. Members, with the exception of honorary members, shall be considered in good standing only after they have paid full chapter, state, and national dues. The membership year may begin with payment of fees on September 1st and shall continue through August 31st or by May 1st and continue through April 30th. State dues shall be submitted within sixty days after the opening date of class. A Membership Report must accompany the payment of dues. State dues shall be submitted within sixty days after enrollment for students who enroll after the opening day of class.
ARTICLE IV
STATE OFFICERS
Section 1. The State Officers of the Association shall be President, Vice President, the remaining elected State Officers will hold the title of State Officer Representatives. In the first new officer team meeting, officers will discuss and determine roles within the team focusing on aspects of the HOSA creed, core values, mission, and strategic plan, i.e. Community Service Chair.
Section 2. Officer Candidates:
-
A candidate for state office must be an officially enrolled student in a Health Occupations Education program and be an active member in good standing in the local chapter.
-
A candidate shall, for any office, submit current evidence of a 2.5 grade point average (on a 4 point scale) or its equivalency on academic performance.
-
Candidates for each office shall submit official candidate applications and affidavit forms.
-
Candidates for each office shall write an officer candidate examination and receive a qualifying score (70%).
Section 3. Officers may not succeed themselves in office but may run for another office.
Section 4. Student officers will be elected at the Statewide Spring Leadership Conference to serve for one year or until their successors are elected. In the event a majority vote is not secured by any candidate a run-off election will be held between the two candidates having the highest number of votes. Their terms of office shall begin immediately after the annual conference at which they are elected. If there are insufficient candidates for all offices, the delegates shall determine if the duties of the office should be appointed to another officer or shall remain vacant.
Section 5. In the event of a vacancy in the office of president, the vice president shall assume this office. All other vacancies in state offices shall be filled by appointment by the president and State Advisor. The appointed person must meet the same criteria as other officer candidates. Appointed terms shall expire upon election of new officers at the next regularly scheduled State and Fall Leadership Conference. The State Advisor can select to keep open positions vacant.
Section 6. Duties of Officers: Duties of President, Vice President, and State Officer Representatives will be assigned duties by the State Advisor.
ARTICLE V
MEETINGS
Section 1. State Meetings:
Two state meetings shall be held each year; one in the fall and one in the spring.
The dates of the state meetings shall be determined by the State Advisor.
These meetings shall be the Fall Leadership Conference and the Spring Leadership Conference.
Section 2. Special Meetings:
A special meeting of the Association may be called by the Executive Council.
A thirty-day notice of any special meeting shall be given to the membership.
Section 3. Representation:
Members shall be represented in the Association through duly selected delegates of local chapters.
Each chapter shall select delegates who shall be considered voting delegates at the fall and spring meetings.
Each chapter will be allowed two voting delegates. These delegates will be determined by the local chapter members.
A voting Delegate may not be a candidate for state office.
Section 4. A quorum for any meeting shall be constituted by representation from a majority of the local chapters.
ARTICLE VI
INTERNATIONAL LEADERSHIP CONFERENCE VOTING DELEGATES
Section 1: A student interested in representing Kansas HOSA at the International Leadership Conference as a voting delegate must take and receive at least a 70% qualifying score on the organizational leadership test. The organizational leadership test is not a medaled event at the Spring Leadership Conference but the delegates will be announced in the awards ceremony at SLC.
-
If no students receive above a 70%, the State Advisor shall determine if the score received shall qualify students that have taken the test to represent Kansas at ILC.
-
If it is determined that no student has qualified based on the organizational leadership test, a non-competing State Officer can be selected as a voting delegate by the State Advisor.
Section 2: Voting delegates at ILC cannot compete in any competitive event other than the Healthcare Interests Exam and requires a firm commitment to fulfilling responsibilities prior to and during the conference.
ARTICLE VII
EXECUTIVE COUNCIL
Section 1: The Executive Council shall be composed of all officers of Kansas HOSA as designated in Article IV, Section 1; the State Advisor; and the Kansas HOSA Board of Directors.
Section 2: The Executive Council shall meet during the first meeting of the Board of Directors in the fiscal year, traditionally in early August, and again at the last meeting of the Board of Directors in the fiscal year, traditionally in early May.
Section 3: The Executive Council shall be responsible for assisting in fulfilling the strategic plan, assisting in the annual HOSA Program of Work, and assisting in planning and conducting the fall and spring leadership conferences.
ARTICLE VIII
PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, or the National HOSA Bylaws. And any special rules the organization may adopt.
ARTICLE IX
FINANCE
Section 1: The State Advisor shall be custodian of all Association funds and will negotiate all funds and disbursements. The Association funds shall be monitored by the State Advisor, the AHEC finance team, the State Health and Science Program Consultant, and one member from the Kansas HOSA Board of Directors. If attrition occurs in both the State Advisor’s and the State Health Science Program Consultant position, the State Director of Career and Technical Education will accept control of funds until such time as these positions are reappointed.
Section 2: The State Advisor shall arrange for an audit of the financial records by a qualified auditor not affiliated with HOSA in any manner. The audit report shall be available to any member of the Association. An audit shall be conducted at least once every 4 years.
ARTICLE IX
AMENDMENTS
These Bylaws may be amended by a two-thirds vote at any State Conference provided the amendment has been proposed by a State Association, a Division, the Executive Council or the HOSA, Inc. Board of Directors. Proposed amendments must be submitted in writing at least thirty (30) days before the conference. All proposed amendments must be submitted by the Kansas HOSA to the local chapters at least fifteen (15) days prior to the conference.
These By-Laws were voted on and approved on October 4, 2023.
Affiliation & Fees Policy
Affiliation Schedule (Affiliation can happen in 1st and 2nd semester.)
-
Opens for semester 1 – July 1st.
-
Starting Fall 2023 – affiliate before October 1 (with paid affiliation fees) – gain chapter recognition for FLC and HOSA 100 Club recognition for your chapter
-
Semester 1 affiliation deadline – January 1st
-
Semester 2 affiliation deadline – March 1st
-
New chapters/new members affiliation for ILC attendance deadline – May 31st
-
No affiliation in month of June
-
Affiliation money is sent to the National HOSA office in Texas that is on the invoice.
Conference Registration Policies
-
All conference registration payments are sent to Kansas HOSA.
-
Fall and Spring Conference Registration Fees are due 30 DAYS after the date of the conference.
-
Unpaid Fall Leadership Conference fees will result in blocked Spring Leadership Conference registration.
-
Unpaid Spring Leadership Conference fees will result in blocked International Leadership Conference registration.
-
If a student cannot attend the conference, local advisors must notify the State Advisor three weeks prior to the conference to receive a full refund. (For SLC 2024: Cancellation deadline is March 6, 2024). After this date, no refunds will be given, and schools will be responsible for the full invoice.
-
Other HOSA members can be substituted at no cost in the place of students who cannot attend. These changes must be communicated with the State Advisor via email.
-
For FLC, these changes can take place the day of the conference.
-
For SLC, substitutions can take place the day of, but advisors MUST go to headquarters to confirm competitive event information.
-
-
At check-in, chapters are requested to tell the registration table if any students did not attend. This is for scheduling purposes and does not relieve the chapter of the registration cost of the student.
-
-
International Leadership Conference Registration must be entered into the Chapter Management System from chapters 5 business days prior to May 15th to allow for validation by the state advisor.
-
International Leadership Conference Registration fees are due by the Friday before Memorial Day.
Grievance Policy and Procedure
-
If a competitor or an advisor believes that a violation of rules, regulations, or error in scoring has occurred during any state conference event, the competitor must file an official grievance to have the matter reviewed by the Kansas HOSA Board of Directors.
-
Only grievances based on a specific violation of rules, regulations, technical standards, or an apparent error in scores will be considered. Remember, the decision of the judges is final.
-
It is preferred that grievances be submitted in writing to Kansas HOSA Headquarters before the conclusion of the leadership conference, but the final deadline to submit grievances is 4:30pm of the third business day after the conference. The State Advisor will not accept grievances turned into them at the conference, they must be delivered to Kansas HOSA Headquarters.
-
The State Advisor will not entertain grievances on site. Advisors or competitors who feel there has been a violation or rules, regulations, or an error in scoring must submit the grievance form through one of the provided methods on the form.
-
The Grievance Form can be accessed on the www.kansashosa.org website, hover over “About”, click on Kansas HOSA Governance, then click on the “Grievance Form” button at the top of the page.
-
When an error in scoring is clearly documented, the appropriate medals will be provided to the competitor. Previously awarded competitor will be allowed to keep their medal. The correct top three competitors based on scoring will receive the ILC invite, any competitors knocked out of the top three due to a grievance will be the substitute for ILC if any of the top three cannot attend.
-
The Kansas HOSA Board of Directors rules on all grievances. After receiving a properly completed and signed grievance form, the Board will interview appropriate individuals and gather all necessary documentation to come to a reasonable decision. A response will be provided after a proper investigation is concluded. The decision of the Board is final.
-
Under NO circumstances are competitors or their advisor(s) allowed to contact a judge with a grievance. The decision of the judges is final.
-
The competitor scores/contest results are provided following National HOSA guidelines which means that scores recorded by specific judges will not be available for review by competitors or their advisor(s).
-
No personal identification or contact information for judges will be provided to competitors or their advisor(s).
-
Most grievances are directly related to a perceived violation of the guidelines/standards for a specific event and usually involve perceived misconduct by event staff, a judge, or other member of Kansas HOSA Headquarters. It is critical that all competitors and advisors read, understand, and follow all guidelines, contest rules (including things such as ID, event check-in procedures, judge interaction in the room, dress code, etc.). Ignorance of the guidelines or contest rules is not an excuse for competitor or advisor misconduct.
Kansas HOSA Board of Directros By-Laws
Approved March 29, 2012
ARTICLE I
NAME
The name of this organization shall be Kansas HOSA Board of Directors.
ARTICLE II
OBJECT
The object of Kansas HOSA Board of Directors shall be to sponsor and direct Kansas HOSA and to promote and strengthen the Kansas Health Science-HOSA Partnership.
ARTICLE III
MEMBERSHIP
Section 1: Qualifications: The membership of Kansas HOSA Board of Directors shall consist of those persons officially designated by the State Director of Career and Technical Education as the sponsoring agency for the student organization, Kansas HOSA or their designee.
Section 2: Voting membership will consist of the following positions appointed by the State Director of Career and Technical Education:
-
Two members representing Kansas HOSA State Officers for one year term
-
Two local HOSA advisors for two year term
-
Two representatives of the health care industry for three year term who have affiliated with HOSA as a professional division member.
-
Two HOSA Alumni members for three year term who have affiliated with HOSA as an alumni member.
Section 3: Non-voting membership consists of:
-
HOSA State Advisor
-
State Health Science Program Consultant
Section 4: The duties of the various members shall be such as are specified in these Bylaws and in the parliamentary authority adopted by the corporation, as well as those duties set forth in policies or procedures.
Section 5: The Chairman of the Board is elected by the Board on an annual basis.
ARTICLE IV
MEETINGS
Section 1: The annual meeting of the membership shall be held to coincide with the annual Spring Leadership Conference. The date and place will be set by the State Advisor.
Section 2: An informational meeting of the membership shall be held to coincide with the annual Fall Leadership Conference, the date and place to be set by the State Advisor.
Section 3: Special meetings of the membership may be called, except as provided by law, by the Chairman of the Board.
Section 4: Written notice of the date, time, and place of any meeting must be mailed to each member not less than thirty (30) days prior to the meeting.
Section 5: Thirty percent (30%) of the membership shall constitute a quorum.
Section 6: Balloting of the membership by mail for expedience in conducting corporate business may be carried out at the direction of the Chairman of the Board. A Quorum for mail ballot shall be a majority of the membership.
ARTICLE V
EXECUTIVE COMMITTEE
Section 1: The Chairman of the Board, Secretary, Chairman-Elect, and the State President. Offices are voted on by the State Board of Directors.
Section 2: The Board of Directors may authorize the Executive Committee to perform between the meetings of the Board such duties as the Board may set forth in policies and procedures, or from time to time deem expedient.
Section 3: The Executive Committee shall meet at the call of the Chairman of the Board or upon request of two of its members. It shall make a complete report at each meeting of the Board.
Section 4: The Executive Committee may participate in meetings by means of telephone conference calls.
ARTICLE VII
AUTHORITIES AND POWERS
Section 1: The primary functions of the board shall be to set policies related to the program and financial matters and to be responsible for sound management.
Section 2: To make and change regulations not inconsistent with these Bylaws and by the Bylaws and policies of HOSA and Kansas HOSA.
Section 3: If an officer or member becomes temporarily or permanently incapacitated, the Board of Directors may temporarily or permanently fill the position.
Section 4: Compensation: Board of Directors members shall not receive any stated salary or their service as directors, by resolution of the Board, a fixed fee and expenses of attendance may be allowed for attendance at each meeting. Nothing herein contained shall be construed to preclude any director from serving the corporation in any other capacity and receiving compensation therefore.
Section 4: The committee may also conduct an annual review of the State Advisors performance and report the results of the review to the advisors, Kansas Department of Education and Kansas Board of Regents related to his/her employment regarding job descriptions, salary or incentive pay, benefits, personal objectives or future contractual arrangements. In the event of the need to change the State Director, this committee will recommend requirements to the Board and such state agency as appropriate.
ARTICLE VIII
PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the corporation in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, policies and procedures and any special rules of order the corporation may adopt.
ARTICLE IX
DISSOLUTION
Upon final dissolution or liquidation of this Association, its State and territorial designated areas, and local chapters, and after final discharge or satisfaction of all outstanding obligations and liabilities, its remaining assets shall be disbursed by the Kansas Board of Directors, in accordance with one or more of the purposes of this Association, or be transferred to a government instrumentality or a qualified exempt organization within the meaning of Section 501 ©(3) of the Internal Revenue Code of 1954.
ARTICLE X
AMENDMENT OF BYLAWS
These Bylaws may be amended by a two-thirds vote of the membership of Kansas HOSA Board of Directors, provided the amendment has been proposed by the Board of Directors, or by a committee authorized by the Board of Directors, and has been sent in writing to the Secretary, and a copy of the proposed amendment has been sent to each member at 15 days prior to the meeting at which such amendment is adopted.