Kansas HOSA By-Laws

ARTICLE I

NAME

Section 1.  The name of this organization shall be Kansas HOSA.

Section 2.  The office of the Association shall be located within the Kansas State Department of Education or its designated agent.

ARTICLE II

PURPOSE

The primary purpose of Kansas HOSA is to serve the needs of its members and strengthen the Health Science Education-HOSA Partnership in the following ways:

  1. Foster programs and activities which will develop:

    1. Physical, mental and social well-being of the individual

    2. Leadership, character and citizenship

    3. Ethical practices and respect for the dignity of work

  2. Foster self-actualization of each member which contributes to meeting the individual’s psychological, social and economic needs.

  3. Build the confidence of students in themselves and their work by providing opportunities to assume responsibilities and by developing personal and occupational competencies and social skills that lead to realistic choices of careers and successful employment in the health care field.

  4. Promote inter-organizational relationships with professional groups, businesses, industries and other organizations.

  5. Recognize individual achievement in scholarship, occupational skills or services rendered, by providing recognition and awards.

  6. Promote involvement in current health care issues, environmental concerns and survival needs of the community, the nation and the world.

  7. Establish and maintain local chapters in good standing with Kansas HOSA.

ARTICLE III

MEMBERSHIP

Section 1.  Membership Composition:

  1. Kansas HOSA is a State association of, by and for students who (1) are or were enrolled in secondary, post-secondary/collegiate health science classes and/or (2) are interested, planning to pursue or pursuing a career in the health professions.

  2. Members shall be students who are or have been enrolled in Health Science classes, and/or are interested, planning to pursue or pursuing a career in the health professions, and persons associated with, participating in or supporting Health Science in a professional capacity.

Section 2.  Membership shall be open to Health Occupations students regardless of age, race, sex, color, national origin or religious beliefs.

Section 3.  Individuals shall obtain membership through their respective local chapters.

Section 4.  The Middle School Division shall be composed of middle school students who are or have been enrolled in a Health Science or an organized health career awareness program or are interested, planning to pursue or pursuing a career in the health professions. 

Section 5.  The Secondary Division shall be composed of secondary students who are or have been enrolled in a Health Science or an organized health career awareness program or are interested, planning to pursue or pursuing a career in the health professions. 

Section 6.  Post-secondary/Collegiate Division shall be composed of students who are not enrolled in high school, have received a high school diploma and/or are pursuing GED and are enrolled in a health care related field at the undergraduate level or are interested or planning to pursue a career in the health professions.

Section 7.  Members-at-large shall be those persons otherwise qualified for membership where active Kansas HOSA chapters are not yet established. Members-at-large shall affiliate directly with state associations, or by geographic region as determined by the State Association. Members-at-large are not eligible to serve as voting delegates to the State Conference or seek elected office.

Section 8.  The Alumni Division shall be composed of persons who have been a member of Kansas HOSA. Alumni Division members may not vote, make motions, hold office or compete in events. Alumni members may serve on the Kansas HOSA Board of Directors.

Section 9.  The Professional Division shall be composed of persons who are associated with or participating in Health Science Technology Education in professional capacities. These may include health professionals, alumni or other adult members of the community who wish to assist and support the Kansas HOSA program and its growth and development. Professional division members shall pay affiliation fees, but may not vote, make motions, hold office or compete in events.

Section 10.  Honorary members shall be persons who have made significant contributions to the development of Kansas HOSA and/or have rendered outstanding service to the organization. Honorary membership may be conferred for life by a three- fourths vote of the Board of Directors of Kansas HOSA. Honorary members shall have none of the obligations and all of the privileges of membership except voting, making motions, holding office and competing in events.

Section 11.  Members, with the exception of honorary members, shall be considered in good standing only after they have paid full chapter, state, and national dues. The membership year may begin with payment of fees on September 1st and shall continue through August 31st or by May 1st and continue through April 30th. State dues shall be submitted within sixty days after the opening date of class. A Membership Report must accompany the payment of dues. State dues shall be submitted within sixty days after enrollment for students who enroll after the opening day of class.

ARTICLE IV

STATE OFFICERS

Section 1.  The State Officers of the Association shall be President, Vice President, the        remaining elected State Officers will hold the title of State Officer Representatives. The HOSA State Advisor shall serve as the Executive Treasurer.

 

Section 2.  Officer Candidates:

  1. A candidate for state office must be an officially enrolled student in a Health Occupations Education program and be an active member in good standing in the local chapter.

  2. A candidate shall, for any office, submit current evidence of a 2.5 grade point average (on a 4 point scale) or its equivalency on academic performance.

  3. Candidates for each office shall submit official candidate applications and affidavit forms.

  4. Students shall submit candidate application for a specific office.

  5. Candidates for each office shall write an officer candidate examination and receive a qualifying score.

Section 3.  Officers may not succeed themselves in office, but may run for another office.

Section 4.  Nominations from the floor. Persons may be nominated from the floor if they have met the same criteria as other officer candidates.

Section 5.  Student officers will be elected at the Statewide Spring Leadership Conference to serve for one year or until their successors are elected. In the event a majority vote is not secured by any candidate a run-off election will be held between the two candidates having the highest number of votes. Their terms of office shall begin immediately after the annual conference at which they are elected. In the event that there are insufficient candidates for all offices the delegates shall determine if the duties of the office should be appointed to another officer or shall remain vacant.

Section 6.  In the event of a vacancy in the office of president, the vice president shall assume this office. All other vacancies in state offices shall be filled by appointment by the president and State Advisor. The appointed person must meet the same criteria as other officer candidates. Appointed terms shall expire upon election of new officers at the next regularly scheduled State and Fall Leadership Conference. The State Advisor can select to keep open positions vacant.

Section 7.  Duties of Officers:

  1. Duties of President, Vice President, and State Officer Representatives will be assigned duties by the State Advisor.

ARTICLE V

MEETINGS

Section 1.  State Meetings:

  1. Two state meetings shall be held each year; one in the fall and one in the spring.

  2. The dates of the state meetings shall be determined by the State Advisor.

  3. These meetings shall be the Fall Leadership Conference and the Spring Leadership Conference.

Section 2.  Special Meetings:

  1. A special meeting of the Association may be called by the Executive Council.

  2. A thirty-day notice of any special meeting shall be given to the membership.

Section 3.  Representation:

  1. Members shall be represented in the Association through duly selected delegates of local chapters.

  2. Each chapter shall select delegates who shall be considered voting delegates at the fall and spring meetings.

  3. Each chapter will be allowed two voting delegates. These delegates will be determined by the local chapter members.

  4. A voting Delegate may not be a candidate for state office.

Section 4.  A quorum for any meeting shall be constituted by representation from a majority of the local chapters.

ARTICLE VI

EXECUTIVE COUNCIL

Section 1.  The Executive Council shall be composed of all officers of Kansas HOSA as designated in Article IV, Section 1, the State Advisor, and one representative of the Kansas HOSA Board of Directors.

Section 2.  The Executive Council shall meet at least two times per year. They shall meet immediately preceding the Fall Leadership Conference. Other meetings shall be held, either in person or by telephone conference call, at the call of the State President or by a majority of the Executive Council, with the approval of State Advisor.

Section 3.  The Executive Council shall be responsible for assisting in planning and conducting the State Conference programs and business sessions, as well as assisting in the annual HOSA Program of Work.

ARTICLE VII

PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, or the National HOSA Bylaws. And any special rules the organization may adopt.

ARTICLE VIII

FINANCE

Section 1.  The State Advisor shall be custodian of all Association funds and will negotiate all funds and disbursements. The Association funds shall be monitored by the State Advisor, the State Health and Science Program Consultant, and one member from the Kansas HOSA Board of Directors. In the event that attrition occurs in both the State Advisor’s and the State Health Science Program Consultant position, the State Director of Career and Technical Education will accept control of funds until such time as these positions are reappointed.

Section 2.  The State Advisor shall arrange for an audit of the financial records by a qualified auditor not affiliated with HOSA in any manner. The audit report shall be available to any member of the Association. An audit shall be conducted at least once every 4 years.

ARTICLE IX

AMENDMENTS

These Bylaws may be amended by a two-thirds vote at any State Conference provided the amendment has been proposed by a State Association, a Division, the Executive Council or the HOSA, Inc. Board of Directors. Proposed amendments must be submitted in writing at least thirty (30) days before the conference. All proposed amendments must be submitted by the Kansas HOSA to the local chapters at least fifteen (15) days prior to the conference.

 

Chapter By-Laws Resources

National HOSA offers a some resources for developing a set of chapter by-laws. Click the links below to download the by-law resource.

 

Kansas HOSA Board of Directros By-Laws

Approved March 29, 2012

ARTICLE I

 

NAME

The name of this organization shall be Kansas HOSA Board of Directors.

 

ARTICLE II

 

OBJECT

The object of Kansas HOSA Board of Directors shall be to sponsor and direct Kansas HOSA and to promote and strengthen the Kansas Health Science-HOSA Partnership.

ARTICLE III

 

MEMBERSHIP

Section 1:  Qualifications:  The membership of Kansas HOSA Board of Directors shall consist of those persons officially designated by the State Director of Career and Technical Education as the sponsoring agency for the student organization, Kansas HOSA or their designee.

Section 2:  Voting membership will consist of the following positions appointed by the State Director of Career and Technical Education:

  1. Two members representing Kansas HOSA State Officers for one year term

  2. Two local HOSA advisors for two year term

  3. Two representatives of the health care industry for three year term who have affiliated with HOSA as a professional division member.

  4. Two HOSA Alumni members for three year term who have affiliated with HOSA as an alumni member.

Section 3:  Non-voting membership consists of:

  1. HOSA State Advisor

  2. State Health Science Program Consultant

Section 4:  The duties of the various members shall be such as are specified in these Bylaws and in the parliamentary authority adopted by the corporation, as well as those duties set forth in policies or procedures.

 

Section 5:  The Chairman of the Board is elected by the Board on an annual basis.

ARTICLE IV

 

MEETINGS

Section 1:  The annual meeting of the membership shall be held to coincide with the annual Spring Leadership Conference.  The date and place will be set by the State Advisor.

 

Section 2:  An informational meeting of the membership shall be held to coincide with the annual Fall Leadership Conference, the date and place to be set by the State Advisor.

 

Section 3:  Special meetings of the membership may be called, except as provided by law, by the Chairman of the Board.

 

Section 4:   Written notice of the date, time, and place of any meeting must be mailed to each member not less than thirty (30) days prior to the meeting.

 

Section 5:  Thirty percent (30%) of the membership shall constitute a quorum.

 

Section 6:  Balloting of the membership by mail for expedience in conducting corporate business may be carried out at the direction of the Chairman of the Board.  A Quorum for mail ballot shall be a majority of the membership.

ARTICLE V

EXECUTIVE COMMITTEE

Section 1:  The Chairman of the Board, Secretary, Chairman-Elect, and the State President.  Offices are voted on by the State Board of Directors.

 

Section 2:  The Board of Directors may authorize the Executive Committee to perform between the meetings of the Board such duties as the Board may set forth in policies and procedures, or from time to time deem expedient.

 

Section 3:  The Executive Committee shall meet at the call of the Chairman of the Board or upon request of two of its members.  It shall make a complete report at each meeting of the Board.

 

Section 4:  The Executive Committee may participate in meetings by means of telephone conference calls.

 

ARTICLE VII

 

AUTHORITIES AND POWERS

Section 1:  The primary functions of the board shall be to set policies related to the program and financial matters and to be responsible for sound management.

 

Section 2:  To make and change regulations not inconsistent with these Bylaws and by the Bylaws and policies of HOSA and Kansas HOSA.

 

Section 3:  If an officer or member becomes temporarily or permanently incapacitated, the Board of Directors may temporarily or permanently fill the position.

 

Section 4:  Compensation:  Board of Directors members shall not receive any stated salary or their service as directors, by resolution of the Board, a fixed fee and expenses of attendance may be allowed for attendance at each meeting.  Nothing herein contained shall be construed to preclude any director from serving the corporation in any other capacity and receiving compensation therefore.

 

Section 4:  The committee may also conduct an annual review of the State Advisors performance and report the results of the review to the advisors, Kansas Department of Education and Kansas Board of Regents related to his/her employment regarding job descriptions, salary or incentive pay, benefits, personal objectives or future contractual arrangements.  In the event of the need to change the State Director, this committee will recommend requirements to the Board and such state agency as appropriate.

 

ARTICLE VIII

 

PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the corporation in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, policies and procedures and any special rules of order the corporation may adopt.

 

ARTICLE IX

 

DISSOLUTION

Upon final dissolution or liquidation of this Association, its State and territorial designated areas, and local chapters, and after final discharge or satisfaction of all outstanding obligations and liabilities, its remaining assets shall be disbursed by the Kansas Board of Directors, in accordance with one or more of the purposes of this Association, or be transferred to a government instrumentality or a qualified exempt organization within the meaning of Section 501 ©(3) of the Internal Revenue Code of 1954.

 

ARTICLE X

 

AMENDMENT OF BYLAWS

These Bylaws may be amended by a two-thirds vote of the membership of Kansas HOSA Board of Directors, provided the amendment has been proposed by the Board of Directors, or by a committee authorized by the Board of Directors, and has been sent in writing to the Secretary, and a copy of the proposed amendment has been sent to each member at 15 days prior to the meeting at which such amendment is adopted.